Privacy Policy

Last updated: September 2025

Birthing an Ancient Future ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you visit www.birthinganancientfuture.com, subscribe to our newsletter, or participate in our events and retreats.

1. Data Controller

Birthing an Ancient Future
Dr. Regina U. Hess
Oder 20
2491DC Den Haag
Netherlands
Email: drreginahess@birthinganancientfuture.com

2. Data We Collect

  • Personal data you provide: name, email address, phone number, payment details (if applicable).

  • Automatically collected data: IP address, browser type, device information, pages visited (via Squarespace, Google Analytics, Meta Pixel).

  • Event/retreat applications: health-related or sensitive information you voluntarily share (processed only with your explicit consent).

3. Purpose of Processing

We process your personal data for:

  • Sending newsletters and updates (via our email automation tool integrated with Squarespace)

  • Managing event/retreat applications and bookings

  • Providing access to our website and improving performance

  • Marketing and retargeting (Meta Pixel, LinkedIn Ads)

  • Analytics and insights (Google Analytics)

  • Legal obligations (e.g., invoicing, taxation)

4. Legal Basis (GDPR)

  • Consent (Art. 6(1)(a) GDPR) for newsletters and sensitive data.

  • Contract (Art. 6(1)(b) GDPR) for retreat bookings.

  • Legitimate interest (Art. 6(1)(f) GDPR) for analytics and marketing.

  • Legal obligation (Art. 6(1)(c) GDPR) for record-keeping.

5. Service Providers and Data Sharing

We only share data with trusted providers:

  • Squarespace – website hosting, forms, email automations

  • Google (Analytics) – website usage analytics

  • Meta (Facebook/Instagram) – marketing & retargeting via Pixel

  • LinkedIn – marketing campaigns

  • Payment providers – if you purchase retreat or event participation

We do not sell or rent your data to third parties.

6. Cookies and Tracking

Our website uses cookies for:

  • Website functionality (Squarespace)

  • Analytics (Google Analytics)

  • Marketing (Meta Pixel, LinkedIn tracking)

You can disable cookies via your browser settings.

7. Data Retention

  • Newsletter subscribers: until you unsubscribe

  • Retreat applications/bookings: up to 3 years after event participation

  • Analytics data: according to provider settings (e.g., Google Analytics 26 months)

8. Your Rights (EU/UK)

You have the right to:

  • Access your personal data

  • Request correction or deletion

  • Withdraw consent at any time

  • Object to processing for marketing purposes

  • File a complaint with a data protection authority (Autoriteit Persoonsgegevens, Netherlands)

9. International Data Transfers

As we use services such as Squarespace (USA), Google, Meta, and LinkedIn, your data may be transferred outside the EU. We ensure such transfers are protected by Standard Contractual Clauses (SCCs) or equivalent safeguards.

10. Contact

If you have questions about this Privacy Policy or your personal data, contact us:

Birthing an Ancient Future
Dr. Regina U. Hess
Oder 20
2491DC Den Haag
Netherlands
Email: drreginahess@birthinganancientfuture.com